Our impact

The Administration Department

The central nerve centre of the Catholic Diocese of Rumbek: the department that manages daily operations, governance and institutional coordination under the Bishop. It works from Bethany House in Nairobi, and carries the overall coordination of every administrative, financial and logistic activity of the diocese.

At a glance

What it holds together

The department’s own description of its remit.

3

Departments coordinated

Pastoral, Education and Health, all seated with it at Bethany House in Nairobi.

2

Logistics officers

A senior logistician in Nairobi and a field logistician in Rumbek.

1994

Bethany House acquired

Bought by the late Bishop Caesar Mazzolari; it remains the administrative seat of the diocese.

The remit

What the department carries

Four strands of work sit under the department. Between them they keep the money accounted for, the diocese legally sound, the buildings standing, and the goods moving.

Across the diocese

Coordination

Pastoral, Education and Health

The department coordinates the other three departments of the diocese, all of which are seated with it in Nairobi.

Its task is the overall coordination of every administrative, financial and logistic activity of the diocese, in support of the Bishop.

Money

Finance

Nairobi and Rumbek

In charge of all issues involving finance.

The department supervises every financial transaction of the diocese and oversees its income-generating activities, alongside the fund-raising on which the work of the other three departments depends.

Responsible for

  • Supervision of all financial transactions
  • The income-generating activities of the diocese
  • Fund-raising
  • Maintenance of donor and partner relations

Counsel

Legal, administrative and staff matters

To the Ordinary and diocesan staff

The department consults the Ordinary of the diocese and other diocesan staff on administrative and legal questions.

Responsible for

  • Resolution of all legal matters
  • Supervision of human resources
  • Medical support for all personnel
  • Travel arrangements for personnel and incoming guests

Property

Facilities and hospitality

Bethany House and the diocesan properties

It ensures the maintenance of the diocesan facilities, and keeps the contacts with key donors and other guests of the diocese.

Bethany House was acquired in 1994 by the late Bishop Caesar Mazzolari. It serves both as the administrative headquarters of the diocese and as a house in which the religious congregations working in Rumbek may find peace and reflection.

Pupils receiving study materials delivered by the diocese

Logistics

Two officers, one supply line

The lack of infrastructure in South Sudan, the long distances within the diocese and the difficulty of sourcing goods there demand real logistical knowledge — for purchase, shipment, the clearing of goods and the transport of people.

Logistics is organised by two officers: senior logistician Mr Barnabas Kipkoech, based in Nairobi, and field logistician Mr Abednego Marol, in Rumbek.

Most of what the diocese uses cannot be bought in South Sudan at all. What they move runs from food in times of famine to educational materials for the schools, medical supplies for the hospital and health facilities, and technical equipment for the computer training programmes and the radio stations.

Procurement
Buying mostly in Nairobi, under established transparent purchasing procedures.
Tax exemption
Completing the formalities for tax exemption letters for South Sudan.
Transport of goods
Moving everything on to Rumbek, by road or by air.
Travel
Flight bookings and local transport, in Nairobi and in Rumbek.
Security
Logistical and security backup for the convoys and for the compounds in Rumbek and in Kenya.
Medical evacuation
Arranged by the department for personnel working in the field.

Letters from Rumbek

A short monthly note from the diocese — what happened in the parishes, in the schools, on the radio. No more than one email a month.

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